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Welcome to the Faculty & Staff Resources Portal for the Robert Stempel College of Public Health & Social Work. This is your one-stop shop for digital resources and links to important employee information. Explore the sections below and reach out to the people listed under “Contact Information” in each section should you have any questions.

The Stempel College 2021 Operations Manual, which is updated annually, has detailed information about each section below. For the latest updates to resources, refer to this portal.

About Robert Stempel College of Public Health & Social Work

The mission of Stempel College is to inspire groundbreaking research and education through a nurturing academic environment that influences policy and promotes healthy lives in communities near and far. The college’s academic disciplines—public health, dietetics and nutrition, social work, and disaster preparedness—are advancing research and practices to realize this mission, bringing our students and faculty to the forefront of their fields.

Stempel College’s unique geography at the intersection of the Americas in Miami, Florida, drives us to solve complicated health and social welfare matters afflicting the most underserved populations. This does not change after graduation; alumni continue to contribute in meaningful ways.

Stempel College is home to innovative research programs and centers powered by faculty, staff, and students who parse problems to find answers at an accelerated pace. We research and teach to affect positive change in our communities through interventions at every possible level. Our research guides leaders, translates into health-related policies and procedures and serves those who need the most support.

Resources

Academic affairs

The Office of Academic Affairs oversees the academic enterprise of Stempel College’s schools and departments.

Contact Information
For questions, contact Dr. Mark Macgowan, Associate Dean of Academic Affairs, AHC 5-513; tel: 305-348-0427;  macgowan@fiu.edu. Please CC Maggie Romaguera, Senior Administrative Assistant; tel: 305-348-7158;  maromagu@fiu.edu.

Emergency Procedures & Response Protocols

Stempel College follows FIU emergency policies and procedures.  Department of Emergency Management (DEM) is available to assist and ensure we are prepared to handle all emergencies, including inclement weather and other disasters.

COVID-19 Guidance

The university community is transitioning to a post-COVID next normal with a healthy university our top priority. We’re counting on you to protect yourself and other Panthers through our Healthy Living habits: stay home if you feel ill, face-covering recommended if indoors, wash your hands frequently, sneeze or cough into your elbow, make sure your vaccines are up to date and, above all, respect people’s choices.

For more information, visit repopulation.fiu.edu.

Complete the P3 app

All students, faculty and staff who come to campus must complete the P3 app questionnaire every time they come to campus. These measures are crucial to help prevent the spread of the virus that causes COVID-19.

Read more details for Health & Safety.

COVID-19 Vaccination

The COVID-19 vaccine is the best way to prevent the disease and stop community spread. There are multiple locations locally where you may receive a vaccine. Vaccines are also available on campus based on FDOH supply/inventory, please look for email messages on how you can get vaccinated at MMC or call 305-348-5100 for an appointment.

Finance

Stempel College’s Finance Office provides leadership in the administration of financial operations of the college.

Contact Information
For questions and assistance, contact Maryann Camps Gato, Director of Budget; tel:305-348-6243; gatom@fiu.edu and Miriam Ludwig, Finance Manager; tel: 305-348-7784; mludwig@fiu.edu

Types of funding sources

  • Auxiliaries (Extramural)
    • Comes from:  services or goods sold in exchange for a fee
      • Collaborative agreements (i.e. professional consultation, certificate programs, etc.)
      • Continuing education (i.e. licensure, workshops, etc.) credits given to participants
    • Uses are:
      • more flexible since purchases are broader and may include food and beverage,  IF disclosed  AND in support of the service or production.
    • Not for: personal use, gain, comfort & convenience
    • Expires: no expiration

    For more information, visit FIU Auxiliary & Enterprise Development.

  • Concession
    • Comes from: allocation from Provost Office from university vending machines
    • Uses are: authorized expenditures approved by VP and may be used for food, snacks, refreshments, etc.
    • Not for:
      • refreshments consumed only at coffee breaks
      • gifts to employees not part of formal recognition program approved by VP
      • alcoholic beverages
      • holiday cards/gifts
      • equipment for personal use
      • memberships
    • Expires: yearly on June 30, however subject to fiscal year-end deadline dates
  • E&G (Educational & General/Departmental)
    • Comes from: the State of Florida; linked to college’s student enrollment growth
    • Uses are:
      • general office supplies (copy paper, printer toners / hard-/software, etc.)
      • permanent & temporary (adjunct, extra state compensation, PhD assistantships) salaries
      • monthly lease of copier & usage, monthly telephone billing
    • Not for: food, beverages and anything for personal use, gain, comfort & convenience
    • Expires: yearly on June 30, however subject to fiscal year-end deadline dates
  • Faculty Start-Up
    • Comes from: funding varies
    • Uses are: to assist faculty in developing a strong capacity for research
    • Not for: personal use, gain, comfort & convenience
    • Expires: duration varies
  • Foundation (Donations/Charitable Gifts)

    FIU Foundation is a separate business entity from FIU and recognized as a tax-exempt charitable organization in the State of Florida and under Internal Revenue Code (IRC) Section 501 (c)(3).  It is the fundraising arm of the university.  Gifts to the foundation, for the benefit of the university and its programs, are fully tax-deductible as a charitable contribution.

    • Comes from: private donors
    • Are: CHARITABLE GIFTS received in cash for:
      • Temporarily Restricted (i.e. scholarships, professorships, building, research, etc.)
      • Unrestricted support designated to a program, department, college, etc. (NEVER A PERSON)
      • Permanently Restricted (i.e. endowments); never used. Part of the interest earned is available to spend in accordance with the donor’s intent.
    • Uses are: varied but must meet 3 tests:
      • Aligns with the donors’ explicit or implicit intent
      • AND complies with the foundation’s policies
      • AND complies with university’s policies
    • Not for: personal use, gain, convenience & comfort
    • Cannot exceed available balance.
    • Expires: no expiration, unless donor-imposed
    • Click here for foundation forms, dashboard, tax certificates, etc.
  • Research Salary Savings (Research Salary Recovery)
    • Comes from E&G savings from a tenured/tenure-earning faculty member charging salary effort to externally funded grants
    • Part of  Faculty Research Incentive Program (FRIP) managed by the FIU Office of Economic & Development (ORED)
    • Use for – must meet 2 tests:
      • Allowable purchase  per FIU-E&G policies
      • AND  be in  support, or in advancement, of  research
    • May be paid as a bonus, taken as an account, or a combination of both
    • Not for:  Food, beverages and anything for personal use, comfort & convenience
    • Expires: yearly on June 30,  however subject to fiscal year-end deadline dates
  • Key finance resources

Human Resources

Stempel College’s Human Resources (HR) team is located in the Office of the Dean and serves as an extension of FIU’s Division of Human Resources. It facilitates the delivery of human resource activities such as, but not limited to, overseeing the hires of permanent positions (faculty, administrative, and staff), adjuncts and temporary hires, time reporting, the visa process, the compliance of University policies and procedures, and other HR-related issues within the college.

Contact Information
For questions, contact Anet Saumell, Senior Human Resources Generalist, AHC 5-520; tel: 305-348-7802; saumellf@fiu.edu

Physical Key/FIU One Card

Contact Information
For questions, please contact Iliana Perez, Senior Coordinator, Administrative Services; tel: 305-348-1640; perezil@fiu.edu.

Physical Key Access

All new hires must create and submit a request for a physical key by visiting FIU Facilities.

FIU One Card Access

Faculty/Staff must have a valid Panther ID number in order to receive an FIU One Card. To obtain a card:

  • The Faculty/Staff will go to the FIU One Card Office at their respective campus. MMC: PG-1 100; BBC: WUC 143.
  • The Faculty/Staff is not responsible for payment for their first FIU One Card.
  • The Faculty/Staff must present a valid government-issued photo ID.
  • *Duplicate/replacement fee is $15.00 payable by cash, check or credit card at the MMC One Card Office or at the BBC Cashier’s Office.

New hires should connect with their unit’s Office Coordinator to obtain FIU One Card access to ACH-5 areas.

One Card Access Forms (For Office Coordinators)

Global Engagement

As part of FIU’s mission to focus on collaborative engagement with global communities, Stempel College is committed to extending and solidifying its international base. Stempel College’s international goals are guided by the critical problems of our time and align with the University’s Next Horizon 2025 Strategic Plan and FIU Global’s Strategic Plan. Therefore, the college encourages faculty, staff, and students to collaborate with international partners to address critical public health issues that lead to positive change and help attain FIU’s global vision.

Global engagement can include but is not limited to:

  • International travel
  • Research initiatives
  • Speaking and teaching engagements
  • Student and faculty exchange
  • Events with international participants either in-person or virtually

For more information on how FIU can assist, click here.

About the Special Projects and Initiatives Team

Non-research global initiatives are centralized through the Special Projects and Initiatives Team (SPI), located in the Office of the Dean. The team supports building and nurturing global partnerships and produces events that include the annual Global Health Conference of the Americas, community webinars, research workshops, and seminars.

Contact Information
To discuss any international activity or for more information, contact Katie Boulos, Manager of Special Projects & Initiatives, ACH 5-523; tel: 305-348-7159; kboulos@fiu.edu.

  • How to Get Started

    Contact the SPI team for guidance on international activity, to share any planned or recent international activity, to initiate an international event, to coordinate with other Stempel initiatives, and to move towards a formal agreement.

    Agreements between Stempel College and a foreign institution or with a domestic institution with the goal of international collaboration are channeled through and processed by SPI with the Academic Health Center’s legal department.

    To view FIU’s international agreements by college, click here.

  • Procedure for Initiating International Agreements
    The procedure for processing a Stempel College international agreement is a structured process and faculty and staff are advised to begin several weeks in advance to ensure applicable deadlines are met.

    SPI does not process the following agreements:

    • Procurement agreements with foreign vendors: These are handled by the academic department using FIU’s Procurement and TCM procedures.
    • Research sub-contracts: These are processed directly with the college’s research team located in the Office of the Dean. For more information about research sub-contracts, contact the research team at rsresearch@fiu.edu.
    • Research-only international projects: These are assessed by SPI and then forwarded to the Director of Research Administration team to process.

    Agreements with US partners containing no international activity: These are handled by the academic department.

  • Internal Reporting Procedures

    Reporting International Activity

    • Any potential or new international contact is to be reported to SPI for FIU compliance and export control purposes and to coordinate with other similar Stempel College activities in the area.
    • International activity (research, events, faculty exchange, international travel, services, etc.) should be reported to SPI, which in turn reports any activity to college leadership and FIU units as requested or required.
  • International Travel

    All travel is arranged by the academic departments. Please refer to Stempel College’s Operations Manual or click here for more information.

Marketing & Communications

Stempel College’s Communications Office, located in the Office of the Dean, oversees editorial, social media, paid and earned media, e-mail marketing, and advertising. It is also responsible for brand management, ensuring the college’s branding and messaging is consistent across all print and digital collateral (e.g., website, brochures, photos, videos, etc.) The office works with OSAA to raise the college’s visibility and promote its activities to stakeholders. It also liaises with FIU’s Division of External Relations to ensure consistency in messaging and to support collaboration on design, editorial, digital communications, and media relations efforts.

Contact Information
For questions, contact Stephanie Rendon, Senior Account Manager; tel: 305-347-4670; srendon@fiu.edu.

Stempel College’s Digital Platforms

Research

The Stempel College Research Unit is a team dedicated to supporting the endeavors of research faculty from early conceptualization of a project, through the pre-award process to its management and subsequent closeout. The unit serves as a one-stop center for all researchers who are seeking assistance with the management of sponsored research projects. Its goal is to serve as a liaison between the college and the Office of Research and Economic Development (ORED) to enhance the process associated with research activities, promote research conduct, and ensure that all activities are compliant with the most current local, state, and federal regulations.

For more detailed information on research administration, please visit ORED’s website. There you can access resources on research development, proposal preparation, award management, research compliance, innovation & economic development, and more.

Contact Information
For questions, please contact the research team at rsresearch@fiu.edu.

IT Resources & Support

Access the most requested technology-related information here, including conference room booking instructions, virtual collaboration tools, and more.

Contact Information
For questions or concerns, contact Angel Ruiz, IT Generalist II; tel: 305-348-7787; ruiza@fiu.edu and Nicholas Andreani, IT Assistant; tel: 305-348-7787; nandrean@fiu.edu.

Conference Room Reservations

Contact your Office Coordinator to reserve a conference room. Office Coordinators can access the conference room calendars below.

Virtual Collaboration

Resources for video conferencing (Zoom), sharing files (OneDrive) or communicating with colleagues (Teams) can be found here.